Transaction Codes (TC), Prefix Codes (PC) and Shift Suffix Codes (SSC) control the rate and kind of pay an employee will receive. They are used to record all time and attendance data, including hours worked, absences, allowances, differentials, and other entitlements. An employee's take-home pay and leave balances are calculated at the National Finance Center (NFC) based on the accurate reporting of these codes in webTA.
In some cases, a PC or SSC must be recorded with the appropriate TC. PCs are used to record the percentage rate for environmental differential pay and danger pay. They are also used to expand the definition for certain TCs or to create a new TC. SSCs are used to record differential, union representation, and to supplement certain TCs to vary their meanings.
Descriptor Codes (DCs) are used in conjunction with TCs in the NFC database to allow agencies to track the varying uses of certain TCs. The DCs do not appear on the webTA.
The following Transaction Descriptions are listed in the order they appear in webTA, and where annotated by an “*”, are system generated by webTA. The payable rate, if applicable, is indicated next to the transaction description. Where a PC is annotated with an “XX” the user must enter the appropriate PC.
PC | TC | SSC | DC | Transaction Description/Payable Rate |
---|---|---|---|---|
Work Time Activity Codes | ||||
01 | Regular Base Pay – basic rate of pay | |||
01 | 01 | Base Pay Detail – basic rate of pay | ||
01 | 04 | Base Pay Training – basic rate of pay | ||
11 | Base w/Night Diff – basic rate of pay plus 10% of base rate | |||
05 | Base w/Sun + Night Diff – basic rate of pay plus 25% of base rate | |||
04 | Base w/Sunday Diff – basic rate of pay plus 25% of base rate | |||
38 | Base/Grievances/Appeals – basic rate of pay | |||
37 | Base/Labor - Management – basic rate of pay | |||
36 | Base/Midterm Negotiations – basic rate of pay | |||
35 | Base/Negotiations/Reopen – basic rate of pay | |||
77* | 32 | Comp Earned/Religious - time off from work on an hour for hour basis, or payment at the basic rate of pay | ||
32 | Comp Time Earned - time off from work on an hour for hour basis, or payment at the overtime rate | |||
78* | 32 | Comp Time/Travel Earned – never paid out | ||
29 | Credit Hours Earned – basic rate of pay | |||
XX | 49 | 9* | Danger Pay – basic rate of pay plus 15%, 20%, 25%,30%, or 35% of base rate | |
16 | 9* | Dirty Work/Unlicensed - penalty rate in pay schedule or at overtime rate (if higher) | ||
16 | 8* | Dirty Work/Unlicensed/Reg – penalty rate in pay schedule | ||
14 | Hazard Pay Differential – rate of basic pay plus 25% of base rate | |||
31 | Holiday Worked – basic rate of pay | |||
40 | Home Leave Earned – basic rate of pay | |||
49 | 3* | Living Qtrs/tax Exempt – daily rate varies | ||
12 | Night Diff w/Comp – basic rate of pay plus 10% of base rate | |||
25 | Over 40 OT w/Night Diff – hourly overtime rate plus 10% of base rate | |||
21 | Over 40 Overtime – rate based on FLSA status | |||
26 | Over 8 OT w/Night Diff - hourly overtime rate plus 10% of base rate | |||
19 | Over 8 Overtime – rate based on FLSA status | |||
23 | Overtime Travel/FLSA – FLSA overtime rate | |||
24 | Overtime Travel/Title V – 1 ½ times base rate | |||
27 | Overtime/Engineer – hourly rate for overtime plus 10 % of base rate | |||
16 | 1* | Penalty Pay – applicable penalty rate | ||
16 | 2* | Penalty Pay/Above Reg – 1 ½ times base rate | ||
91 | Quarters Deduction – rate established by personnel action | |||
16 | 3* | SCUBA Diving Pay - 1 ½ times base rate | ||
51 | 2* | Separate Main/Tax Exempt – rate established by personnel action | ||
39 | Shore Leave Earned – not applicable | |||
41 | Standby/AUO/FLSA/NonExp – rate based on FLSA status | |||
16 | 5* | Tank Cleaning/Unlicensed – based on classes of positions; rates established in pay tables | ||
01 | 11 | Telework Alt. Site – basic rate of pay | ||
01 | 14 | Telework Home - basic rate of pay | ||
17 | Trips in Gov Car – not applicable | |||
Leave and Other Time Activity Codes | ||||
66 | Admin/Excused Absence - basic rate of pay | |||
61 | Annual Leave - basic rate of pay | |||
61 | 03 | Annual Leave w/OWCP (Illness) – basic rate of pay | ||
61 | 02 | Annual Leave w/OWCP (Injury) – basic rate of pay | ||
72 | AWOL – non pay | |||
45 | Begin COLA/Post Diff – rate established by personnel action | |||
46 | Begin Foreign Post Diff – rate established by personnel action | |||
66 | 01 | Blood Donation - basic rate of pay | ||
66 | 04 | Bone Marrow Donor - basic rate of pay | ||
64 | Comp Time Used – basic rate of pay | |||
78* | 64 | Comp Time/Travel Used – basic rate of pay | ||
60 | Comp Used/Religious – basic rate of pay | |||
66 | Court Leave - basic rate of pay | |||
50 | Credit Hours Used - basic rate of pay | |||
47 | End COLA/Post Diff – not applicable | |||
48 | End Foreign Post Diff – not applicable | |||
62* | 62 | Family Friendly Sick Lv - basic rate of pay | ||
66 | 21 | Federal Holiday - basic rate of pay | ||
70 | Forfeiture of Pay (Logging – NOAA Wage Marines only) – non pay | |||
74 | Furlough – non pay | |||
66 | 34 | Hazardous Weather - basic rate of pay | ||
69 | Home Leave Used – basic rate of pay | |||
66 | 23 | Local Holiday - basic rate of pay | ||
71 | LWOP – non pay | |||
71 | 03 | LWOP w/(OWCP) (Illness) – non pay | ||
71 | 02 | LWOP w/(OWCP) (Injury) – non pay | ||
68 | Military Emergency Lv – basic rate of pay | |||
65 | Military Regular Leave – basic rate of pay | |||
66 | 05 | Organ Donor - basic rate of pay | ||
67 | OWCP Injury Leave – basic rate of pay | |||
63 | Restored Annual Leave - basic rate of pay | |||
59 | Shore Leave Used – basic rate of pay | |||
62 | Sick Leave - basic rate of pay | |||
62 | 03 | Sick Leave w/(OWCP) (Illness) – basic rate of pay | ||
62 | 02 | Sick Leave w/(OWCP) (Injury) – basic rate pf pay | ||
66 | 22 | State Holiday - basic rate of pay | ||
73 | Suspension – non pay | |||
61* | 66 | Time Off/Incentive Award - basic rate of pay | ||
66 | 38 | Voting - basic rate of pay | ||
Dollar Transactions | ||||
17 | 7* | Commuted Subsistence – not applicable | ||
89 | Emergency Pay/Imprest – not applicable | |||
17 | 4* | Incentive Pay (Census Only) – not applicable | ||
10* | 17 | Mass Transit Subsidy – not applicable | ||
92 | Meals Deduction – not applicable | |||
17 | 9* | Parking Subsidy – not applicable | ||
50* | 17 | 3* | Reimbursement Comm. (Census only) – not applicable | |
50* | 17 | 1* | Reimbursement Miles (Census only) – not applicable | |
50* | 17 | 4* | Reimbursement Other (Census only) – not applicable | |
50* | 17 | 2* | Reimbursement Per Diem (Census only) – not applicable | |
49 | Remote Worksite – not applicable | |||
51 | 8* | Uniforms/Tax Exempt – not applicable | ||
51 | 18 | Uniforms/Taxable – not applicable |